Administrative Services

Providing Full Financial and Administrative Services to Keep Your Organization Running

The Small City Resource Institute offers a variety of office support services to assist member cities and community profits with day-to-day business operations. There's so much to do for your business, so sometimes it's easy to get bogged down in the details. As a charity, we seek to deliver the most value possible with limited resources and our service charges associated with these services are predictable and reasonable. Service contracts can be ongoing or job specific. Your customized service contract can include any or all of the following services:

  • Financial Accounting

    We provide full financial accounting services and can complete all required financial reports for state, federal, and other entities that is for approval by the governing body. We can also provide back-up or segregation of duties capacity and be integrated in with existing staff.

  • Utility Billing, Accounting, and Record-Keeping

    We can perform all duties associated with utility billing and assist as needed. Our systematic approach to utility billing includes recommended collection procedures, a landlord account system, reconciliation reports, and customer service processes.

  • Accounts Payable

    We can assist and perform all duties as needed to process payment of all warrants of the city. Our recommended purchasing system includes policies for purchased orders and transparent presentation of invoices. We can also ensure all other requirements are met, such as the delivery of IRS Form 1099 for all qualified persons.

  • Payroll and Associated Duties

    We can assist or perform all duties necessary to process payroll, track leave, payroll and withholding taxes, and employer payroll tax. Our recommended system includes requiring time cards which are included in monthly council packets.

  • Account Reconciliation

    Our recommended system includes a monthly process to reconcile bank, investment, and cash accounts. We can perform this service or assist staff as needed.

  • Accounts Receivable and Liens

    We will ensure that all account receivables and liens are tracked, filed, and collected appropriately.

  • Regular and Electronic Record-Keeping

    We will use our standard process to establish and maintain an electronic record keeping system for all records of the city.